How to memorize Project Management Professional (PMP)® Exam ITTO? – One of the most Frequently Asked Question I get while talking to professionals preparing for the PMP® exam. I observe that PMP® Exam ITTO is one of the main reasons for exam fear and become the cause of delaying the exam date. In this blog, I am addressing ways to overcome fear by giving tips on how to learn PMP® certification input-output.
In the PMBOK® Guide, ITTOs are the basic building block of all 49 processes. These are the components of a process and understanding of these processes gives you a solid foundation for executing your project.
Each process of PMBOK® Guide is designed to produce some output and for that, it applies tools & techniques on a set of inputs. Let’s begin with each component of ITTO one by one:
All of these items are Input in ITTO, as all of these items support you in developing the Scope Management Plan and Requirement Management Plan.
You meet with identified stakeholders and take their expert judgments. Also, you can do data analysis for the information you discovered during this process. Here Expert Judgment and Meeting are the Tool & Techniques for producing your Scope and Requirement Management Plan.
Below is the consolidated view of the Plan Scope Management Process:
Source: Project Management Institute, A Guide to the Project Management Body of Knowledge, (PMBOK® Guide) – Sixth Edition, Project Management Institute Inc., 2017, Figure 5-2, Page 134.
PMBOK® Guide, Outputs from one process can be Inputs for another. This Scope Management Plan is an input to “Collect Requirements”, “Define Scope”, and “Create WBS”
All of the PMBOK® Guide processes are grouped by process groups and the knowledge areas. For more on grouping and correlation between the PMBOK® Guide processes and knowledge areas, you may read Knowing PMBOK® Guide Knowledge Areas and Process Groups
The Complete Guide to PMP® Exam ITTO (Inputs, Tools, Techniques, and Outputs) takes the definition of ITTO directly from the Glossary of PMBOK® Guide as follows:
Each process of PMBOK® Guide has on average seven ITTO per process, and it takes around 300 total ITTOs. This number scares many of you; let me give you the good news here. You are required to learn much less number of these ITTOs. Most of the Input, Tools & Techniques, and Outputs are commonly used throughout PMBOK® Guide and PMP® certification training.
All you need is to become fluent in these commonly used ITTOs. The PMBOK® Guide also helps you in learning these ITTOs. Part 2starting from page number 541 gives you a process group Overview figure and ITTO & Data Flow Diagram of each process. It is a great tool for those who are visual learners.
Here I am presenting some of these ITTOs which are repeatedly used throughout the PMBOK® Guide.
Commonly used Inputs in all ITTO:
Work performance information is valuable information in taking many project decisions and serves input to Monitor & Control project work to generate integrated work performance report.
Only a few direct questions come on the direct ITTO part as PMI focus on conceptual understanding. You need to give emphasis on the understanding of the relationship between Input, Output, and Tools & Techniques. If you want to overcome the fear of this ITTO, you need to focus more on understanding why a particular ITTO is used in a PMBOK® Guide process. It will not only support you to attempt pure ITTO based questions but also give you a better understanding of concepts to crack scenario-based questions in the PMP® exam.
Your creation may support a strategy that works for you. You can create your ITTO chart to understand better the flow and relationships of Input, Output, and Tools & Techniques.
Alternatively, you may download the following sheet which covers Input, Tools & Techniques and Output of all the 5 Process Groups and 10 Knowledge Areas. This sheet will help you to discover ‘What’ you are required (Input), ‘How’ you will achieve the process goal (Tools & Techniques), and ‘What’ you want to make (Output) from the process activities.
In Summary, understanding ITTO by their interrelationships instead of memorizing all of them will remove your exam fear. Learning PMP® Exam ITTO is an important activity and a Study Plan will also help in passing the exam without unnecessary delays.
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