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Jira Dashboards for Kanban Teams : Leveraging Data for Process Enhancement

  • Industry Rediness Program
Created on :
September 26, 2023
Saket Bansal
Updated on :
September 26, 2023

In today’s digital age, tools such as Jira have become indispensable for teams to manage projects and tasks efficiently. With its intricate dashboards and data-driven insights, Jira stands out as an exceptional tool for teams across the board. This article delves deep into the potential of Jira dashboards for Kanban teams and how teams can maximize the benefits derived from it.

The Fundamental Misunderstanding

Many teams adopt Jira and use it primarily for creating and tracking issues. They touch only the tip of the iceberg, missing the extensive analytical insights that Jira offers. The vast data generated by teams working on Jira can be channeled into constructive insights, yet very few teams fully tap into this reservoir of information.

The Essence of Dashboards

The true essence of Jira’s dashboards lies in their ability to generate insights. Creating a dashboard is straightforward, but to draw substantial benefits, one needs to identify the key information required for decision-making. For instance, while team members may need details regarding day-to-day tasks, team leaders may require a broader view to understand trends and make strategic decisions.

Customizing the Dashboard

Every dashboard must have a well-defined objective. If the intent is to create a daily dashboard for team members, it should offer insights that boost efficiency and spotlight any hindrances in their routine tasks. Ensuring the dashboard is easily accessible is paramount. Jira allows for configurations that keep it private or make it available across the entire organization. While the dashboard starts as a blank canvas, a plethora of gadgets (tools and features) is available for integration. Consider the following guiding questions:

  • How can team members easily identify delayed issues?
  • How can the dashboard assist in determining the next issue to tackle?
  • How can the dashboard facilitate the monitoring of dependencies?
  • How can the dashboard help a team member discern if they are assigned tasks beyond their capacity?

Beyond the daily dashboard, you may create comprehensive “Level Up” dashboard designed especially for team leaders and stakeholders. This dashboard encapsulates broader trends, providing a bird’s-eye view of the project’s progress. While the daily dashboard focuses on individual tasks and activities, the Level Up dashboard centers on metrics, trends, and data-driven insights pivotal for strategic decision-making.

For instance, it might showcase metrics on project progress, unresolved issues over time. By comparing historical data with the present, team leaders can foresee potential risks, allocate resources efficiently, and strategize better.

Using Gadgets Effectively

Gadgets are the building blocks of a Jira dashboard. They can display anything from filter queries and graphs to activity streams. While Jira provides default gadgets based on the licensed version, teams can also purchase additional gadgets if required. Some noteworthy gadgets for Kanban teams daily dashboard include:

  • Activity Stream: A live feed capturing updates, comments, and movements of various issues.
  • Assigned Issues: A tool that displays tasks assigned to the currently logged-in user.
  • Filter Queries: This feature displays search results or specific counts based on preset filters.
  • Issue Statistics: A summarized view of issues based on certain criteria, like who created the issue.
  • Watched Issues: A list of issues that the logged-in user is tracking or has shown interest in.

The Importance of Feedback and Adaptability

Dashboards are not set in stone. The dynamics of a team’s requirements will change over time, making it imperative for the dashboard to adapt. Regular retrospectives can gauge the dashboard’s effectiveness. If it’s not serving its purpose or aiding in decision-making, it might be time for a revamp.


Jira dashboards, when expertly customized, can significantly boost team productivity and foster well-informed decision-making. They serve as the bridge between raw data and actionable insights. Utilizing daily dashboards for team members and advanced ‘Level Up’ dashboards for leadership allows you to truly maximize Jira’s capabilities. If you need guidance in crafting the perfect dashboard for your team, we’re here to help. Our team will analyze your specific needs and set up Jira accordingly to transform data into valuable insights. Learn more about our Jira Optimization services.


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