How to record 36 months of experience in the PMP® Application Form?” Today, I am addressing this frequently asked question by PMP® aspirants. Before getting started on PMP® journey by enrolling in a PMP® program, the question of eligibility criteria is of utmost importance.
If you have 36 months of experience in last 8 years in leading and directing, you can do PMP certification. You need to provide this experience by providing a typical description of projects in the PMP® application.
You may get confused by the term “leading and directing project”. I am quickly explaining what leading and directing project work means, if you want to have an in-depth understanding, do refer to ‘PMI® Examination Content Outline.’
These two terms, ‘leading and directing’ are identified and explained under 5 domains, the 5 important roles a PMP® professional is required to perform.
- Initiating– Project initiation is the first stage of a project lifecycle; you need to document your role in defining the project opportunity, creating the high-level scope, preparing a business case, identifying stakeholders. You may also include the effort you put in for team selection and set up the project office.
- Planning– This is a critical activity of a project manager which begins with a high-level scope, preparing the detailed scope statement, creating work breakdown structure, once the scope is documented you are also required to identify task/activities to be performed. Other activities like, allocating resources, schedule analysis, critical path analysis, planning to recruit more human resources to get some part of the job done, Also, Procurement Planning, communication planning all falls under this domain.
- Executing– Now, it’s time to get the work done, since you have sequenced the activities, allocate them to concerned people. You ensure the exact execution of the plan in adherence to quality and scope planning. You also perform conflict resolution, and individual performance assessment under this domain.
- Monitoring & Controlling– This is all about ensuring that we are working as per our planning. Change management is the most important activity of this domain. Controlling scope, maintaining risk register and keeping an eye on the vendor that he is adhering to his contract falls under this domain.
- Closing– This the act of final acceptance, documentation of all the learning during the project, archiving documents, updating organization process assets, taking final acceptance from the customers. Whatever legal formalities are required to close the project falls under this domain.
Now, comes how to fill Work Experience Details In PMP® Application Form? It is a very simple 3 step process.
1. Project Information– Title of the project, start, and end date, Project budget, Team Size, Project approach or life cycle, and your job title.
2. Organization Details– Organization name, your functional reporting area, and organization primary focus for the project as follows:
- Functional Reporting Area – This refers to the team you are part of.
For example, you are working in the Information Technology (IT) Department of an Insurance Company, so IT is the ” Functional Reporting Area”.
- Organization Primary Focus – This means the industry in which the organization operates.Insurance is “Organization Primary Focus ” (From the above example)
- Project Budget – If you are not aware of the exact budget, you can put it as classified, but try to put some close numbers, an accurate number is not required.
- Team Size – Avoid selecting “classified”, because the project manager must be aware of the team size. So there must be a number to it.
- Approach / Methodology – You need to select from the dropdown. In case it is both agile and predictive, then please select Hybrid from the dropdown.
In case you select Agile or Hybrid then please ensure to reflect the same in the project description.
3. Project Description– Try to pick activities from all those five processes where you have spent work time and summarize them under this head. Following are the guidelines for better present your experience:
- Start with a project goal: The very first step in all projects is to recognize its outcome expected from the business. So, start the project description with a one-sentence final project outcome, which is “what” will the project accomplish? Like a hospital management system may have a goal that patients will not wait longer than 30 minutes to see a doctor.
- Think, in each project, what you did process group wise: It is crucial that you invest time to deeply think what you did in the project and in which process group these activities belong. Afterward, snap up your thought with the description.Please note, project management experience is required in each of the process areas when all projects are totaled, but not on each project. It is entirely acceptable that you are not showing experience from all process groups in a single project. Just try to make sure, that overall you are presenting your expertise in all of the process groups out from all the projects. If your application is mentioning one or two activities from all process groups, your application is good to go.
- Start writing project description: Once you listed down tasks for each process group, mention the description in a way that communicates your experience well using appropriate tools & techniques and outputs in aligning with the PMBOK® and PMP® content outline.
When you are writing the project description, you need to use the maximum available space for a better-presenting experience. Though you have enough space having word limit from 200 to 500. But avoid writing words that are not adding value. and eating space unnecessarily. Like I was Involved…My responsibilities were…I was involved in each phase of the project…. , and any description which is not understandable who was not involved in the project or which is industry-specific. Focus more to align with PMP® content outline tasks.
- The format of Project Description: Now come to the format of the description which is given and recommended by PMI:
- A brief, one-sentence objective: as mentioned in “Start with a project goal”
- Your role and responsibilities: Here you need to mention your responsibilities aligned with tasks of Process Groups (mentioned in PMP® content outline). Also, as I described in “Start writing project description” section. No need to say explicitly like my responsibilities were…You can just start after one sentence project objective.
You need to summarize deliverables by process groups (Initiation, Planning, Execution, Monitoring & Controlling, and Closing) – abbreviations are acceptable – IN, PL, EX, MC, and CL.
When you describe process group wise tasks description, it should also communicate the output of that activity, like Worked with Stakeholders in the workshop for Requirement Document. Here in minimum words, you mentioned many things like you did not create a requirement document in silos. You worked with stakeholders. By naming tools and techniques, you increased the weight of the description. Here, Requirement Document is the output.
Based on the above guideline, a project experience summary look like the following:
IN: mention initiation process group activities which you did in the project including the outcome of that activity.
PL: mention planning process group activities which you did in the project including the outcome of that activity.
EX: mention execution process group activities which you did in the project including the outcome of that activity.
MC: mention monitoring and controlling process group activities which you did in the project including the outcome of that activity.
CL: mention closing process group activities which you did in the project including the outcome of that activity.
Once again, I am emphasizing that while mentioning your experience in IN, PL, EX, MC, and CL, please take care guidelines which are discussed in “Think, in each project, what you did process group wise” and “Start writing project description” sections.
Following is the PMP® experience example for your reference:
The good news in the new application format is that your Description must be between 200 to 500 words, so no need to use short forms or abbreviations now. You can mention your tasks in detail.
Goal -Automate the Process of Cheques submitted to reduce the overall time of customers
IN- Involved in the writing of Project Charter. Worked very closely with the IT team to Automate the Process of Cheques submitted by Customers to the same are credited in their Accounts. Created Business Case and identified the key stakeholders by conducting workshops.
PL- Defined scope by performing product analysis. Identified risks doing a SWOT analysis. Collected requirements using interviews and facilitated workshops. Created WBS using decomposition techniques.
Developed the project schedule using the critical path method. Plan Communication Management as per stakeholders’ needs. Involved in Stakeholder’s analysis. Prepared Project Management Plan
EX- Performed quality assurance with quality audits. Developed project team by organizing training. Managed the project team by resolving conflicts. Implemented Risk Responses after analysis. Carried out Retrospectives at defined frequencies. Worked closely with stakeholders and project implementation teams to avoid bugs and rework.
Arranged an internal IT training for the relevant Team
MC- Controlled quality by reviewing approved changes. Conducted procurement using proposal evaluation techniques. Actively Involved in CAB (Change Advisory Board) Meetings. Participated in CCB (Change Control Board) to control scope.
Controlled risk by carrying out risk audits. Update the risk register. Communicate project status to relevant stakeholders at a regular frequency. Ensured quality is met.
CL-Documented and Archived the lessons learned & final signoff from key stakeholders
Output – Successful implementation of Application which reduced the time by half from the actual. It serves the most important parameter of the financial domain which is Customer Satisfaction.
I hope this blog has sufficiently answered your all queries related to how to fill in Work Experience Details in PMP® Application Form. Good Luck with your PMP® Certification Exam.
Frequently Asked Questions:
How long does the PMP® application take to process?
Answer: PMI takes 5-10 calendar days to verify your eligibility criteria with respect to your submitted experience and/or education.
In case upon PMP® application submission, your application has been selected for an audit it is up to you to close this process ASAP. PMI® gives you 90 days to submit the supporting documentation. Once PMI receives your documents, they usually take 5 business days to complete the audit
Can I take the PMP® exam without experience?
Answer: You can start preparing in case you have not earned a minimum of 4500 hours or 36 months (if you have a degree) of experience to 7500 hours or 60 months (If you have a secondary degree). You can earn 35 contact hours and start preparing, once you have sufficient experience, you can submit the PMP® application. Many candidates do it in case they lack a couple of months of experience for eligibility.
Note – You only need 24 months of experience if you have a bachelor’s degree from GAC accredited program. Also, you can use the GAC course work to fulfill the 35 education contact hour requirement.
Can I get a PMP® certification without a degree?
Answer: Yes, in that case, you need to show more experience compared to degree holders. You need to fulfill 7500 or 60 months hours of experience. This can be earned in 5 years of work experience.
Should it be a continuous experience of 36 months? How does PMI treat Gap?
Answer: You need to earn these 36 months within the last eight consecutive years prior to your application submission. For more details, please refer to the following blog: I Am Experienced, But Unemployed. Am I Eligible For PMP® Certification?
I do not have a formal project management role, but I did PM work in bits and pieces. Am I eligible to apply?
Answer: PMI® is not expecting a formal project manager role for this certification. For more details, please refer blog – My Designation Is Not Project Manager – AM I Eligible For PMP® Certification?
You can join the discussion on the same in our Forum. You can also log in to our YouTube channel watch the video on the same.
You may also like to watch a video presentation on how to fill the work experience details in PMP® Application Form.
128 comments
Happy to know Ali that you liked it.
Hi Shine Surendran, it looks good
Hi Sanket,
I really appreciate the good work you have done with the PMP training videos and found them to be very informative and easy to understand.
Now I am starting with my PMP application and planning to get an exam scheduled for the end of this month. I would like to share the experience details I have stated in the application to see if it is ok or need some tailoring.
Goal- Construction of a new plant for increasing the operational capacity of the existing one.
Objective: Manage the preparation of construction drawings and construction supervision, Departmental Procurement.
Role: I’ve managed the creation of construction drawings, approval of construction Procedures supervised the const. work on behalf of the client. Managing the departmental procurement process.
IN: Assisted project charter and assumption log, prepared stakeholder register.
PL: Defined scope and created WBS, developed schedule, identify risk, Analyze available information from WBS.
EX: developed & managed team, managed quality, and implemented risk responses, coordinated project deliverables with engineering teams.
MC: Controlled scope and schedule. Monitored risks. approved payments to the contractor, weekly meetings with Stakeholders.
CL: Approved completion of construction, Documented and Archived the lessons learned Prepared final report.
Outcome: project completed within the Cost & Schedule baselines and the client took the operations of the plant.
Thank you so much Seema!
I have successfully submitted my application
Your video is useful.
Thanks Seema
This is very helpful as I am about to fill in my project experience. Many many thanks.
Hi Ehsan,
Greetings!!
As per PMI, the role is what activities you do in a project which would be explained in the objective of the project, and process group wise description. You don’t need to add “Role” separately in the project description
Regards,
Seema
Hi Seema,
Thanks for your helpful website.
Do I need to explain my role like this below structure separately?
Objective:
Role:
IN:
PL:
EX:
MC:
CL:
Outcome:
Thank you in advance for your time and consideration.
Regards,
Ehsan
Hi Jaydeep,
Greetings!!
For your kind words:
“So nice of you Seema to take the time out and create such a wonderful video to help PMP aspirants write their application post mid-June changes. Great work !
I also recall the wonderful blog and video that Saket had created few years back on application writing which was hours based. I feel happy to share that his blog had immensely helped many of the PMP aspirants sail through with their PMP application , whom I came across and with whom I shared his blog.
Thanks again to Saket and his entire team at Izenbridge for this wonderful work and giving back the knowledge and experience to the PM community”
Thank you we are committed to serve the project management community. Keep exploring iZenBridge content.
Regards,
Seema
Hi Philip,
Greetings!!
For your query –
“Can we use the same format given above for PMP experience in the application? Can we give in this format- objective,IN,PL,EX,EX,CL, output?
Did format for application experience change from June 2020? Please let me know.”
Format – PMI recommends this format -objective,IN,PL,EX,EX,CL, output. Bit you need to provide a description which belongs to your project.
Regards,
Seema
So nice of you Seema to take the time out and create such a wonderful video to help PMP aspirants write their application post mid-June changes. Great work !
I also recall the wonderful blog and video that Saket had created few years back on application writing which was hours based. I feel happy to share that his blog had immensely helped many of the PMP aspirants sail through with their PMP application , whom I came across and with whom I shared his blog.
Thanks again to Saket and his entire team at Izenbridge for this wonderful work and giving back the knowledge and experience to the PM community
You are welcome Alberto!!
Hi Seema Sonkiya,
Thanks for your comments, I’m going to add some description/connecting words to link the title with my activities.
And thanks again for your time.
Alberto.
Hi Alberto,
Greetings!!
Your application looks good. However, you can improve by removing some unnecessary words and including value-added description.
Like:
Title: Report on global trends for the development of 5G technology in Costa Rica –> Your project name column should reflect this; you can use this space in the specific of the IN, PL, EX, MC, and CL.
Role: Development of the project in all its phases -> your IN, PL, EX, MC, and CL description will communicate this information.
Use the name of some tools in process activities to communicate a good experience for these process groups.
Regards,
Seema
Hi,
Thanks for having this blog, I’d like you to check on my draft for my PMP application. Thanks in advance for your time.
Title: Report on global trends for the development of 5G technology in Costa Rica
Obj.: Technical report on trends for the development of 5G in Costa Rica.
Role: Development of the project in all its phases.
IN: Gathered information with possible stakeholders – develop of the project chapter.
PL: Developed a public tender (project scope, costs, schedule and quality assessments).
EJ: Adjudication.
MC: Managed biweekly reviews with the contractor and stakeholders, monitor activities according to program.
CL: Close contract.
Result: Technical report & lessons learned.
Hi Mamta,
Greetings!!
Thanks for contacting us!!
Please check your project description which is reflecting more than a project description is clubbed. You need to mention experience of each project individually.
Regards,
Seema
Hi there
My PMP application has been rejected for “Projects are not presented individually” and Project descriptions should be a high level summary of the tasks you led and directed on the project (e.g. Initiating: develop project charter, WBS etc.; Planning: Scope definition etc.; and so on).
Could you please help me to review my application
Appreciate your help on this
Many thanks
Mamata
Thanks Zakir for your kind words!!
Thanks Leopold for your kind words!!
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Υοur manner is truly unusual comparing to other folks I have checked stuff
from. Thanks a lot for sһaring when you have got the time, suppoѕe I will take notes frоm this post.
Hi Jyoti,
Greetings!!
Thanks for contacting us!!
For your query”
“As a Program Lead for various capital civil infrastructure projects, currently I manage many projects in execution, monitoring&control and closing phases. While preparing the PMP application should I mention a particular project within the program or I can just describe the program and steps that I take to manage these projects.
Thank you for your videos, and input on my query in advance.”
You need to mention details of individual project, it does not matter if these are part of a program.
Regards,
Seema
Hi Saket,
As a Program Lead for various capital civil infrastructure projects, currently I manage many projects in execution, monitoring&control and closing phases. While preparing the PMP application should I mention a particular project within the program or I can just describe the program and steps that I take to manage these projects.
Thank you for your videos, and input on my query in advance.
Regards,
Jyoti
Hi Aytan,
Greetings!!
The description looks good.
Regards,
Seema
Hi. I would like to know your feedback about my project experience description.
Thanks a lot.
Initiation:
Collection of high level scope and high level requirements documentation. Used RFP questionnaries, meetings. Feasibility check.
Planning:
Define Scope. Hold meetings for discussion of detailed requirements with stakeholders. Creation and approval of Functional Requirements Specification document.
Execution: Held regular meetings with internal and external Stakeholders for discussion and resolving issues.
Monitoring and Controlling:
Control Schedule. Monitoring and reporting on project progress.
Control Quality. Performing UAT tests. Communication and registration founded defects in PMIS and controlling them.
Integrated Change Control. Creation of Change Requests. Communication and Monitoring implementation of approved changes.
Closing: Testing and accepting final deliverables.
Hi Kapil,
Greetings!!
Yes, there is a possibility that your application comes in audit once you make the payment. The system randomly selects it.
If PMI has any concern on your application, they will share it before they reject it.
Regards,
Seema
Hi,
I am intending to take the CAPM certification and submitted the application.
My status now says “You may now submit payment for your CAPM Certification ”
Will there be any Audit after I made the payment for exam? What happens If i fail the audit, will the exam fee be refunded?
Appreciate if you can share your thoughts on this please.
Thank you.
Kapil R
Hi Kashif,
Greetings!!
You need 4500 hours of experience working in projects. Your master’s qualification does not qualify for this experience.
Regards,
Seema
I have 10+2+2+2 years of education from Pakistan and 2 years Masters in the US. Do I qualify for PMP 4500 hours experience?
10 years Matriculation + 2 years secondary Education + 2 years Bachelor + 2 years Master
2 years Master in the USA
Hi Golam,
Greetings!!
It happens sometimes. You can mention manufacturing company.
Regards,
Seema
Hi Mr. Saket,
Thanks for your videos and other materials PMP thingy, they are really helpful and explained nicely. I am planning to take the PMP exam, and I am trying to understand the application process. If you please help me a simple issue, what might sound silly to you, my issues is
I managed a project, ‘Capacity expansion of a cement plant’ as project manager, but my designation was ‘Head of business development’ which belonged to marketing department at that cement manufacturing company, and I was assigned this project because of my civil engineering background and previous project management experience. So, I was working for basically a manufacturing company not a construction company, but my role in project was project manager.
Now What should I put in primary industry field; It should be construction industry or manufacturing industry?
Hello. I am filling up my application for PMP. I dont have the contact details of any of my managers/colleagues in of the organizations i worked in. Please suggest a solution.
HI Mithun,
Greetings!!
It would be good if you use average average 40-45 hours of work.
Regards,
Seema
Hello,
In a week, I’ve worked on multiple projects accounting for close to 60-70 hours (yes, it was that crazy schedule). Can I use this for estimating total experience in Project Management or do I still need to use the average of 40 hours/week?
Looking forward to hear from you!
Hello, I am a materials manager at PMO in an oil production project. The project was initiated in 2010, before I joined it, and will be closed in 2034. I have four years in my capacity. My activities are related to Planning (in terms of replanting), Executing, Controlling % Monitoring, but not to Initiating nor Closing. Will this work experience make me eligible for the PMP exam?
Thank you, Dmitry Kapyshin
Hello Saket,
The video was very helpful.
Rescently I submitted my PMP application and but after applying for PMP I was put for audit and I failed.The reason they quoted is “Eligibility Not Met: Experience is not a project.”
I worked on different projects in a ship building and manufacturing industry also. Could you please provide me sample for work experience for my field.
Also, though I was not a project manager, I was a team member of a project team. Still I can be eligible?
Dear Expert,
I am filling the application form for PMP and have a query regarding PM Experience.
Currently I have 3 years of project related experience.
One of the projects that i had, started from Oct 2015 and it still is on going
How ever I have worked on numerous other projects from April 2017 till now.
My question is
Can I put one project from October 2015 – till today and a few others ranging from April 2017 till today in the fields. Need some expert guidance on this.
Also can I overlap hours of different projects in the same time frame (even though I know they would count singularly)
I would be grateful.
Regards.
Hi Jana,
Thanks for liking our post.
Thank you for this post and video! It has been extremely helpful in completing the PMP application
Hi Jyoti/saket….still waiting for your review as i have send it to your email. Thanks
Hi Adenusi,
Your application is reviewed. I recommend you to refer to our course as your application is revealing certain gaps in your preparation.
Regards,
Jyoti
Hi Jyoti i really appreciate all your responses. please can i send you my PMP application for review? if so pls send the email i can sent it to. many thanks in advance
Dear Deepa,
Please find my response inline
1) Though I was working on the same project, we had delivered 10 – 15 major and minor releases in this time span. Do I need to mention it as a single project or as multiple projects.
It is recommended to show it in one project. But then you can show it phase-wise in 2 or 3 phases as well.
2) I generally upload all the necessary work related documentation and get the CRs/defects signed off for each release from the client. Can this activity be considered for closing the project process group.
Changes pertaining to projects comes under “Change management” in “Project Integration ” knowledge area before project closure. After the project is delivered to end customer CRs comes under “Change Request”.
3)
You need to show some experience in all the 5 process groups. If you were not involved in “Initiation” phase in one particular project, you can show the experience in your other projects.CRs and release document do not qualify for “Initiation” process group.
You can explore our online PMP Course. Complete course details are shared with you
Thanks & Regards,
Jyoti
Hi Saket,
I am managing a maintenance and support for the last 4 years. 1) Though I was working on the same project, we had delivered 10 – 15 major and minor releases in this time span. Do I need to mention it as a single project or as multiple projects.
2) I generally upload all the necessary work related documentation and get the CRs/defects signed off for each release from the client. Can this activity be considered for closing the project process group.
3) I joined this project from the second release onwards. I was never involved in preparing a project charter. How can I add the experience for the initialization phase. What generally I do for a release is I decide the scope of the project – which all CRs or defects need to go in that particular release, work on the project plan with my client and shared the risks and assumptions for the particular release to the client and inform the respective stake holders that we are starting the work for the particular release. All these documentation is done in emails and not as any other document. Are these enough to be included for the experience in the initialization phase.
Hi Ambarish,
Review of Project Description : Need to re-phrase your role “Role: To assist in overall project and execute assigned tasks.” as project manager is expected to lead and mentor the project .
Use PMBOK terms when you talk about your project work, like Created WBS, archived and documented Lessons Learned.
Replace “Handover meetings.” by Handover the project to end-customer”
Thanks & Regards,
Jyoti
Hi Saket/Jyoti,
This is a very helpful source of information and clarifies most of the doubts. Below are the project descriptions that I am planning to send to PMI for PMP application. I t would be highly appreciated if you could spare some time to quickly glance through them and advice if these are good to go or have any suggestion to make.
1) Client & Markets Project
Build a centralized reporting structure for the clients
Role: To assist in overall project and execute assigned tasks.
IN: Gathered & analyzed information to define high level scope for project charter, Stakeholders
identification.
PL: Brainstorm on requirements, communication of planned process & final product to clients, defined
quality matrices.
EX: Build database connections, reporting structures, training new tools, feedback meetings.
MC: Performance reporting, document changes, variance analysis.
CL: Create process assets, Handover meetings.
2)
Implementation of new financial information product
Role: Fundamentals content consultant
IN: Feasibility study, stakeholder(internal & external) analysis.
PL: Define content scope, activity list & resource requirement management.
EX: Content creation, features testing, communicate approved changes, training sessions.
MC: Performance reporting, variance analysis.
CL: Prepared product SOP, Content presentation & functional training to users, feedback meetings.
Thanks a lot in advance for your valuable feedback.
-Ambarish
Comment on this experience:
Transitioning , Enhancing & Supporting Applications as Transition & Application Manager
Project Initiating & key Stakeholders analysis
Project Planning and detailing scope of work & WBS
Developing detailed Estimates , Schedule & Activities , Establishing Baselines
Managing Risk
Overall Project execution , Managing and Assessing Team, Conflicts & Issue management and
Reporting to Stakeholders.
QA and QC activities e.g ISO, implement Continual Service Improvements ,Change Request through
CCB , Performing RCA & UAT
Archiving Artifacts & Lesson Learned
——–
To me this looks Project Planning but more focused to QA job, make me feel person was only responsible for QA part of the project, please follow the advice given above.
Application reviewed and feedback shared.
Review of Project Description :
Candidate : As the project manager, I have defined the high level scope and created Project charter as part of IN. I have collected the requirements from M&S department and planned procurement management in PL. In EX, I have organised a bidding conferance and made aggreements with the selected seller. As part of MC, I have made audits to control procurements. In CL, After proc negotiations, I have closed procurements.
Saket : The allocation of tasks does cover all process group but why you wish to limit your exposure to Scope and Procurement knowledge area? Was you not involve in Creating Project Management Plan, Managing Risks , Managing Stakeholders , Managing Communication ? its better to spread your experience in multiple knowledge areas
Hi Jyoti,
I have share the application and waiting for feedback.
Application shared.
Dear Mitt,
If you have gone through the above video, fill your applicationand share it at support@izenbridge.com.
Regards,
Jyoti
Dear,
Can share you experience, my first audit also reject. should i submit new application.
Hi Sir,
As per your comments i have rephrased all the descriptions. Please review my application which is sent to support@izenbridge.com.
Thanks in advance
Will surely update with all your inputs. Thanks a lot.
Review of one Project Description
The Item Tracking Dashboard project fulfills a need of the Supply Chain and Marketing teams at XXXXX to increase visibility into product specific data, such as forecasts, inventory, and sales. This visibility allows for faster recognition of trends and planning refinements. I led and executed the project by meeting with end users to determine project requirements, creating a project plan, delivering a functional dashboard that met the user requirements, and training the end users on how to use the dashboard.
Hour breakdown: IN- 200 PL- 320 EX- 400 MC- 360 CL- 160
Saket:
Few pointers
1. Since we can write very limited information related to project in Application , i suggest not to write many details of your project rather write more about what you did in project .
2. Use PMBOK terms when you talk about your project work
3. In above description i only see two knowledge areas , Project Integration management and Project Scope Management . Gives me an impression that you worked as Business Analyst not as Project Manager. Cover more , like Risk , Quality , Communication, Stakeholder Knowledge areas.
As i could see from your first description that you work more like Business analyst and if the PMI also get this feeling it is not good. The description should focus on your role as Project Leader (may not be designated project manager) . I may suggest you to go though PMBOK or your learning material well before you finalize the description since you need to use all PMBOK knowledge to demonstrate how well you lead the project. like “agreed on scope, tasks, schedule” should be i prepare project management plan consisting scope , schedule and cost baseline Your description should clearly say.
1. You prepare Project Management Plan which has at least Schedule , Cost and Scope in it.
2. You lead the execution by way of working with team , resolving conflict etc.
3. You evaluate and communicate status of project frequently.
Hi Sir,
Thanks for your input. I have made changes and pasted below:
‘Scope was to provide ‘line isometrics with BOM’ as per the piping layout from client. Once input was received, I organized a meeting with stakeholders and agreed on scope, tasks, schedule. Accordingly then directed my team and monitored them periodically to ensure standard compliance on drawings (almost 500 no.s). To avoid possible risks (deviation) in future, requested client for official stamping on drawings prior to sending them to production. Once accepted, drawings were archived in our ERP system, and asked our production team to follow them.’
Is this description fine?
Regarding your point on project closing:
Production and then delivery to site were usually coordinated by our PM. This is why i had generalized it in my previous description.
As a design engineer, I used to direct/handle all actions from ‘collecting requirements’ till sending drawings to our production. Can i consider ‘sending drawings to production’ as closing from my perspective.?
Is this project description good to go?
Scope was to provide piping drawings as per client requirement. For this, prepared scope baseline,
collected inputs, planned and scheduled. As initiation, analyzed stakeholders and organized meeting to
start proceedings. For Execution: Scheduled periodic meeting with team, guided and lead them to meet
baselines. Controlled and monitored scope, schedule and ensured drawing standards were met. Approved
drawings, were used for production and then delivered to client. Project was then closed with all data
archived and recorded lessons learned
Saket : The description looks work involved managing small tasks and more focused on doing Business Analysis work. you need to demonstrate what you did in Project planning, like Developing Project Management Plan, and based on that project plan show that you are working in managing the project by way of doing risk management etc
Second, you should always tell what you did , like rather than saying project was closed you need to tell what you did in closing.
Hi Jyoti
I have prepared my PMP application. Can you please check it?
I should send it to which email address?
On more question, after how many days does PMI approve the application?
Regards
Yogesh
All the best Adil !!!
Thanks Jyothi.. I have sent it and awaiting their reply..
Dear Adil,
First go through the above video and rewrite your application. Then share your application at support@izenbridge.com.
Regards,
Jyoti
Dear Hawk,
Similar projects in nature is not an issue, you can mention the same in your application.
Regards,
Jyoti
Hi Saket,
I have worked as a Project Manager in Projects involving restructuring of CITI Financial centers across North America. However, all the Non-overlapping Projects I have worked on are similar in nature involving closing or opening of CITI financial centers.
Please let me know if this could be an issue.
Regards..
Dear Jyothi,
Can i send you my project description to review. Unfortunately i was chosen for audit earlier and got rejected 🙁 the reason was that in the project description, i thought that i need to mention the project details only not my role and for that reason i got picked then got rejected and the reason they mentioned is that in my project description they couldnt see my role..I am planning to resubmit my application however i am worried to get rejected again.. Can you please review my application before submitting it?
Regards..
welcome 🙂
Ok Thank you. I have PM experience listed after 2009.
Dear Carol,
Put your questions related to application description on forum.izenbridge.com
Thanks & Regards,
Jyoti
Dear Carol,
In case of PMP education hours(35 contact hours) you have to mention the start date and end date of your course done in 2003. As far as experience is concerned you need to mention the projects after year 2009
Regards,
Jyoti
Hi again – Does this description look ok?
1. Managed hardware and software healthcare project.
2. Obtained Charter approval. PM assigned
3. Developed Project Management Plan.
4. Maintained project artifacts, Scope baseline, Schedule baseline and Cost baseline.
5. Led risk assessment.
6. Directed/managed the work. Ensured all deliverables were met.
7. Validated Scope.
8. Held regular meetings with Team and Stakeholders.
9. Managed Change requests.
10. After project completion I transitioned project.
11. Documents were archived.
12. Project Closed
Hi – I received a PMI Master certification back in 2003. The PMP application is asking for start and finish dates for these courses. I have the end dates from the transcript but it does not show the start dates and the school is stating they do not have the start date information. What can I do?
Thanks for quick reply. I will send the application on an email.
Hi Mahesh,
You can share your application in pdf format at support@izenbridge.com, our PMP expert will review it
Thanks,
Jyoti
Hello iZenBridge,
I need guidance to complete my PMP application and need suggestion on documenting the 4500 work experience.
Appreciate if some one can respond.
Thanks,
Mahesh
Thanks a lot for the clarification, Jyoti.
ALCON,
My name is David Griffin, I have a couple of questions in regard to the email traffic below. I was a Project Manager Department of Defense Contingency Contractor providing Base Life Support for the US Military in Afghanistan on multiple Forward Operating Bases. I was the Project Manager for New Construction (result) and Operation and Maintenance (service) related projects. Regarding Operation and Maintenance (service) we provided HVAC, Electrical, Plumbing, Carpentry, Power Generation, Laundry Operations, Roads and Grounds, Dining Facility Operation, Black Water Operations, Water Purifications, Wells, Facilities Maintenance, MWR Operation and much more. A mandatory 84 hour work week 12 hours shifts on a 24 hour basis 7 days a week. My question is when it comes to the constant service related project management versus the multiple individual new constructrction projects (involving the same Subject Matter Experts & Trades) that were simultaneously transpiring at the same time how should I best articulate and simplify when I lead concurrent service related projects for longer periods with multiple Performance Work Statements and a massive amount of New Construction (result) projects that simultaneously existed? I hope I was able to express my concerns clearly and appreciate your time and feedback. Thank you in advance.
Would it be best to list the service projects considering the duration was much longer? Elements of the Closing process would not be as strong if I bypassed the New Construction projects, but I am thinking it would simplify the application process.
Best regards,
David Griffin
Dear Mangesh,
You can show experience more than 4500 hours, if your project is exceeding the total number of hours. There is no hard and fast rule that it should be exactly 4500 hours, but it should not be less than 4500 hours but can be more than that.
Regards,
Jyoti
Do we have to have exactly 4500 hours of experience to be shown or it can be a bit higher than 4500? I am having experience details which go beyond 4500 upto about 4900 hours if i have to consider my latest project till end, If i remove that project then i will have to go another year back in my list of projects. Hence would it be ok i can put total effort as 4900 hours
So how about breath verses depth of experience in each area. Due they require breath or as long as you touched on each area often in detail or does it require touching all major aspects of each process group at lest once in at lest one project.
Dear Brian,
Yes “Financial modeling projects creating new models in which you applied basic PM principles” are considered valid work experience for PMP exam.
While filling the PMP Application form, you need to show experience in all the 5 process groups, which can be from one or more projects. It is not necessary that all the project which you mention must contain experience hours in each of the 5 process groups. You can show zero hours in 1 or more process group in a project, but your total experience should not be zero for any of the 5 process groups.
Enrol to our online PMP course, you will get complete support in filling the PMP application form.
Regards,
Jyoti
So two questions because I still think the requirements are not very well written. Are (100 – 800 man hour projects) Financial modeling projects creating new models (not modifying existing ones) in which you applied basic PM principles considered valid work experience for some of the 5 areas when you did a majority of the work associated with the project?
Secondly is working in Program Controls for project management and coordinating all aspects of your specialty in all 5 phases considered valid experience or due they require some breath of various task/responsibilities in each phase. That if you only did one or two of the PM related responsibilities related to your specialty in each phase and not the typical breath in each phase, does it count (in my case primary lead in all aspects of cost engineering)?
Dear Abdullah,
Yes it means you cannot have 2 projects with overlapping dates. You must have some experience in all the 5 process groups from one or more projects.
Thanks,
Jyoti
Hello,
what does it mean “Try not to have a parallel project” is it that i can’t put 2 projects with overlapping dates??? plus is it possible to not fill all the experiences domain areas for each and every project i listed in my application ??
thank you in advance.
Hi Sam,
Please share the complete details at support@izenbridge.com
Thanks,
Jyoti
Thank you Jyoti for your helpful replay
This description is just for one project. I have 5 more projects, i will make sure to mention these things where appropriate.
As a description of one project do you think it is sufficient? should i modify other project descriptions using the same structure?
This is what PMI asked me to do in there email :
“project descriptions should consist of the following:
* A brief, one-sentence project objective
* Project deliverables summarized by process areas (Initiating,
Planning, Executing, Monitoring and Controlling, and Closing –
abbreviations are acceptable IN, PL, EX, MC & CL)
* A brief, one-sentence project outcome.
Project descriptions should be a high level summary of the tasks you led
and directed on the project (e.g. Initiating: develop project charter,
WBS etc.; Planning: Scope definition etc.; and so on). Project
management experience is required in each of the process areas when all
projects are totaled, but not on each project. Project descriptions must
be provided for all projects submitted on application. Please revise
the project descriptions.”
Regards
Hi Sam,
Change management, stakeholder management and engagement is missing in your description, as project manager you must mention about CCBs , these are very important responsibility of Project Manager
Thank you Jyoti
I am willing to set for my exam next week, I took two PMP coerces already , and i studied both PMBOK & Rita. i get about 85% in simulation exams.
The problem with the description is the allowed number of characters, that’s why i used PMBOK terms, because it is standard terms, therefore a single term summarize a lot of work in just one or two words. but I’m not sure if this is what they want? or if there is something missing. that’s the reason of my question here.
Hi Sam,
The description of your application looks like copying the terms from PMBOK and pasting it in the description. It is not reflecting your complete role and responsibilities in the project. I recommend you to go through our complete online program before filling the PMP application, the current description also shows you need to spend more time in preparing for PMP exam.
Thanks,
Jyoti
Hi
PMI pended my application they asked me to fix the project descriptions with a warning that they will reject my application if i submit it again without the necessary information!
“If the information received is not sufficient, your application may be formally rejected”
is this a sufficient project description?
The project was ORACLE E-Business Suite implementation.
Objectives: implement Core HR, Payroll , Self Service, GL, Account payable , account receivable and supply chain modules.
I was the project manager assistant, I led
IN: Initiation of some phases (crating project charter and identifying stakeholders).
PL : Collect requirements, creating project plans, scope baseline, schedule and identify risks.
EX: Manage team, communications and reports.
MC: Control scope, schedule, and risks.
CL: Collect records, lessons learned, archive information.
regards
Thanks for your reply Jyoti
Dear Vasu,
You need to restrict the project description and role in 550 characters only. People with 5 year long project duration also manage it in this limit. Just write one liner goal/objective of the project followed by your roles and responsibilities.Don’t write complete sentences try using short sentences like gathered requirement, managed team, identified and analysed risks and so on.
Regards,
Jyoti
Hi Saket,
On PMP application, there is space provided to summarise the projects we worked on but it should not cross 550 characters, this summary includes project objectives, role and key deliverables by process groups and also this summary should have examples of how the project is led and directed,
my projects are of duration more than 2 yrs(each project duration) so how to put all this info in less than 550 characters
Dear Jyoti,
Thanks for sharing valuable information. I have failed PMP audit, could it be possible if I share application with you for evaluation.
Regards
Dear Arpan,
The total 3 years experience should not be necessarily consecutive. You can have it in gaps, but it must be within 8 years of the current date.
Thanks,
Jyoti
Hi Jyoti,
I solicit your advise regarding the PMP experience criterion.
should experience be consecutive 3 years in last 8 years. Could It be 2011-2014 ( completing the 3 years ) or it should be back 3 years from date of application. eg. if i am submitting the profile today then should it be 2013 to 2016 ( Consecutive 3 years.
Kindly share the valuable information.
Thanks Jyoti
Hi Gaurish,
In case of PMP, you need to show 4500 hours project management experience gained in last 8 years.
Regards.
Jyoti
Hello
Does work experience required to be latest or any work experience over period of my 20 yrs of work can be submitted.
Thanks
Hello Iqbal,
Did you get any lead as how to write work experience?
Dear Amresh,
Please share you application with us at support@izenbridge.com also it would be great if join our discussion forum at forum.izenbridge.com to get assistance and response from our experts.
Hi, I have 13+ years of experience in operations and global transitions. There are considerable aspects/tasks which are common to most of the projects I lead or was a part of so my concern is repetitiveness of such aspects across all projects. How should I go about documenting them? Example: Identify scope of process/tasks to be transitioned, recruitment of resources (working with HR), develop project charter, knowledge transfer charter, stakeholder matrix, defining SLA (service level agreements) for each transition so on and so forth….
Of course, the nature of work/process is different with each project however, certain elements are common and a standard protocol to be followed across each project…so can you help sharing your thoughts on how should I go about documenting my project work keeping above problem in mind?
Thank you!
Hi Dimple,
Yes, that’s fine.
Regards,
Jyoti
Thanks, Jyoti. I realized that I have hours but the number of projects end up being more than 6 (I may need 8 or 9 projects to get all the hours in) and that’s okay, right?
Dear Dimple,
There is no limit in terms of total number of projetcs. You need to show 4500 hours of experience which qualifies in 3 years.
Include projects to show total 3 years duration.
Thanks & Regards,
Jyoti
Hello, Thanks for all the info; it’s really helpful. What is the maximum number of projects to include in pmp application?
Hi, Since you are doing PMP , you need to have 3 years of project leading exposure where you are going through complete project life cycle. You may not have some projects not having all 5 process group tasks but in total you need to have experience in all 5 process groups.
Dear sir ,
I have Bachlor of engineerign and MBA degreee. I have ten year maintenance experience , how i convert my maintenance experiencei into five process groups. In maintenance all five process are rarely involved. ?
Yes, you could do this, but it it is not likely that PMI will find that you have demonstrated you have met the requirements because a “co-worker” is not a very credible source. Your other option is to find a more credible contact within the organization.
The PMPs at FPMcertify.com are very experienced with this, but you have to pay for their PMP consulting advice.
Dear Vyom,
It is not necessary to mention the contact info of your reporting manager. You can put the contact of any stakeholder who is directly involved in the project including end customer.
If your manager is available to sign the documents physically, you can mention his name as well.
Thanks,
Jyoti
Just a bit of advice required for my PMP application — for the project experience which I am mentioning in my application if my project manager has left the organization then whose contact shall I put in there?
Yes PMI needs you to have 3 years of project experience in last 8 years only. So you may need to wait for an year before you give the PMP exam.
I have 10 + years of actual PM experience however within the last 8 years I have taken 6 years off while raising my children, i have just recently returned to the work place.
Can i enter in all of my experience to date or do the institute require that i have the required experience in the last 8 years only?
Hi Paul,
We could not found your application in our inbox, please send it again.
Thanks
Hi all,
I have sent a email to support team, for help with PMP application form, appreciate if someone could please respond. Many thanks,
Hello,
Thanks for the response.
Kindly confirm how you want me to share my application with you.
Regards
Dear Aigboje,
Please share your application with us at support@izenbridge.com, we will review and get back to you.
Thanks,
Jyoti
Hi Sanket,
i really appreciate the good work you have done with the PMP training videos and found them to be very informative and easy to understand.
After applying for PMP I was put for audit and I failed.The reason they quoted is “Upon further review of your application it has come to our attention that the experience entries listed on your application do not meet the requirements of the PMP credential.”
What should i do?
Yes you can take the PMP exam even if you are not working currently, as per PMI you have to show 4500 hours experience(or 7500 hours in case of diploma) in last 8 years.
Hi Sanket ,
My question is whether is it possible for me to give PMP exam as i am am not working at present ,i am done with my 35 hours PDU and i am an experienced professional but from past one year i have not been doing a job.
Hi,
I have replied for the solution of your problem. Please check your inbox
Hi Mr.Sanket
I have been selected for PMI audit for PMP exam. In the application i have given my previous project manager details but i am not able to contact them now. Can i give ask my co-worker who was working with me in the said previous project?
If yes, is it okay if the name of the contact person in application and project management experience verification form varies.
If no, what other option i have?
Thanks please check your email.
Hi,
Very Sorry to hear about audit result.
Don’t worry, we will help you. I have sent you mail. Please check.
Hello Mr.Saket I have been watching Your PMP training videos for preparation and found it to be very informative and easy to understand.Thank You.
But after applying for PMP I was put for audit and I failed.The reason they quoted is “Upon further review of your application it has come to our attention that the experience entries listed on your application do not meet the requirements of the PMP credential.”
I work as a Consultant Engineer(electrical) in construction and have more than 4500hours work experience on single project.Could you please provide me sample for work experience for my field.
Thanks again in advance.
You may do it or not… from PMI point of view no specific clause.
Hi, Can i specify the client name & project name i work. Is that not a problem. i have did it and submitted the application. but now i got a thought not to specify it. Is it a problem specifying the client & Project Details ?